Consent to Obtain Personal Information
Please read these Terms and Conditions carefully as they contain important information regarding your legal right, remedies, and obligations. By signing this form, you signify that you have read, understand, and agree to be bound by these Terms and Conditions with Growship.
In Our business operations, worker’s personal information is essential for us to provide fully satisfactory services. We recognize the importance of the information received from workers and make efforts to take the utmost care in handling such information.
For the workers utilize us with a sense of safety and trust, we educate our executives and employees thoroughly about laws and company regulations relating to personal information and have established our company’s structure to include measures for security, thereby exerting maximum eﬀort toward appropriate management and use of each worker’s personal information.
1.Purpose of using personal information
We utilize personal information obtained from its workers for the following purposes:
(1)To conduct operations involved in
(2)To conduct operations under personnel systems, including personnel evaluation, including in human resources development and operations management.
(3)To retain personal information for the period specified in the Standards and managing data confidentiality.
(4)To conduct operations involved in public relations.
(5)To conduct operations otherwise relating to the affairs stated above.
2.Acquisition of personal information by a method which the principal cannot easily recognize
3.Disclosure and provision of information to a third party
We will not disclose or provide worker’s personal information to any third parties except under the following circumstances. Also, worker’s personal information including sensitive information will not be disclosed or provided to third parties under any circumstances, unless allowed by laws and regulations or by consent of the worker. Note that provision of information to data sharing partners and business entrusted companies are not deemed to constitute disclosure or provision to third parties.
However, this shall not apply in the following cases.
(1)cases based on laws and regulations.
(2)cases in which there is a need to protect a human life, body, or fortune, and when it is difficult to obtain a principal's consent.
(3)cases in which there is a need to cooperate regarding a central government organization or a local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and when there is a possibility that obtaining a principal's consent would interfere with the performance of the said affairs.
In providing products and services to workers, we may entrust a part of its business operations to third parties to which personal information may also be disclosed to the extent required to achieve the purpose of the entrustment. In these cases, we will implement appropriate measures in managing and supervising such third parties to safeguard the handling of workers’ personal information, including establishing agreements on the handling of such personal information.
5.Management of personal information
In receiving workers’ personal information, we will manage such information according to the strictest standards and take the utmost care to prevent leaks, loss, or alterations. we ensure that the board members and employees are professionally trained regarding appropriate handling to safeguard the security of information identifying individual workers. An appropriate retention period for personal information will be established in accordance with the purpose for which such information is used. After the purpose of the information has been achieved, we will dispose of the information in question by appropriate methods.
6.Request about handling of Personal Information
If we receive a request from a worker, submitted in the manner specified, for the disclosure, correction, deletion, addition, discontinuance, or erasure (“disclosure, etc.”) of the worker's personal information stored in a database held by us, the request will be handled according to the laws and regulations as follows, within a reasonable timeframe and scope, after confirming that the request was submitted by the worker themselves.
(1)Request for disclosure
Personal information items or purpose of usage will be disclosed in accordance with the workers’ request.
(2)Request for correction, deletion, or addition
Correction, deletion, or addition of personal information will be undertaken wherever possible after due review of the request.
(3)Request for discontinuance or erasure
The use of personal information items designated by the worker will be discontinued, and the relevant information erased if so desired, in accordance with the submitted request. However, please note that such requests may prevent workers from being provided with services that they had utilized, or may impede the provision of services in accordance to their wishes.
We may not be able to fulfill the worker's requests if compliance with such requests would seriously impact our business operations or result in a violation of laws and regulations.
7.Choice by the worker
As a rule, we obtain personal information by the volition of the worker. Workers may experience disadvantages if they refuse to provide their personal information, such as being unable to make use of the various services provided by us or being unable to receive notices and other our information because a part of the functions of our system become inoperable and thereby unavailable. Please note that workers may change their contact information as well as their decision on whether they wish to receive information from us at any time they wish, in a manner designated separately by us.
8.The contact information of the controller and Personal Information Protection Manager
Any request about handling of Personal Information, for disclosure, etc. or notiﬁcation of purpose of use of personal information (“requests for disclosure, etc.”) received by us from workers, and contact information are as follows.
Controller: Growship Inc.
Personal information protection manager: Shusuke Yoshihara
Address: Minamisenba Strok Building 8F, 1-3-14, Minamisenba, Chuo-ku, Osaka, Japan
Telephone: (06) 4708 8944
Business hours: Mon. - Fri. 9:00 - 18:00